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Keeping your email secure requires a combination of technical measures and business procedures. Follow these secure email best practices to reduce the risk of unauthorized access while mitigating the risk of data breaches and compliance violations.

1. Use Strong Encryption

Implement encryption, or better yet, end-to-end encryption for sensitive emails and attachments to ensure only intended recipients can access the content.

2. Enable Multi-factor Authentication (MFA)

Utilize MFA to require additional verification methods beyond passwords to access email accounts, reducing the risk of unauthorized access.

3. Educate Users on Phishing Risks

Train employees to recognize and report phishing attempts, reducing the risk of falling victim to social engineering attacks.

4. Regularly Update and Patch Software

Keep email clients, servers, and security software up-to-date to patch known vulnerabilities and protect against emerging threats.

5. Use Secure File Sharing

For large or sensitive attachments, use secure file sharing solutions instead of email to minimize exposure and improve tracking.

6. Implement Data Loss Prevention (DLP)

Use DLP tools to monitor outgoing emails and prevent accidental or intentional leakage of sensitive information.

7. Enforce Strong Password Policies

Require complex, unique passwords for email accounts and implement regular password changes to enhance account security.

8. Limit Access to Sensitive Information

Restrict access to confidential email content and attachments on a need-to-know basis to minimize potential exposure.

9. Regularly Backup Email Data

Maintain secure backups of email content and attachments to ensure data recovery in case of cyberattacks or system failures.

Learn More About Protecting Sensitive Emails

To learn more about sending sensitive emails securely, be sure to check out How to Send an Email Securely.

And to learn more about Kiteworks for secure email, be sure to check out Keep Your Business Communications Private With Secure Email.

 

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It’s easy to start ensuring regulatory compliance and effectively managing risk with Kiteworks. Join the thousands of organizations who are confident in how they exchange private data between people, machines, and systems. Get started today.

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Il est facile de commencer à garantir la conformité réglementaire et à gérer efficacement les risques avec Kiteworks. Rejoignez les milliers d'organisations qui ont confiance dans la manière dont elles échangent des données privées entre personnes, machines et systèmes. Commencez dès aujourd'hui.

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Es fácil comenzar a asegurar el cumplimiento normativo y gestionar eficazmente los riesgos con Kiteworks. Únete a las miles de organizaciones que confían en cómo intercambian datos confidenciales entre personas, máquinas y sistemas. Empieza hoy mismo.

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